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Sunday, January 6 • 10:00am - 4:00pm
Closing Plenary

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Closing plenary will take place at The Kahanoff Centre in room #208. The Kahanoff Centre is across the street from Hotel Arts — leaving the front door, hang a right, cross Centre St. and The Kahanoff Centre will be the first building on the right.

Below is information about plenary from Erik Preston, CUP president:

Q: What is plenary and why should I care?
A: Plenary is the backbone of NASH, and the reason why it exists. As a non-profit in Canada, we are required by law to hold an annual general meeting (AGM) with members in order to complete several procedural tasks (approval of our financial statements, our auditor for the following year, etc.). Given the logistical and financial nightmare that would come along with organizing an AGM for student papers across our massive country, CUP has made it a part of NASH so that we are able to achieve a quorum of members and maintain our status as a non-profit in Canada.
Outside of the boring procedural matters, plenary is the opportunity for members to guide the direction of the organization for the next year and beyond. Every member has the opportunity to put forward motions that will guide the board’s directive for the following year and to discuss and change the guiding principles of the organization. For example, last year at plenary we amended the CUP fee structure for all members, struck a committee to examine the organizations policies and procedures and got tons of useful feedback from membership that helped to guide the projects that this year’s board has pursued for the benefit of membership.
It is also the time when we elect our board for the following year and choose the location and hosts of NASH for the following year. If you are interested in serving on the CUP board of directors or placing a bid to host NASH, you must attend Sunday plenary to put your name forward and speak to your candidacy.
Q: How long will it last?
A: The length of plenary has varied over the year. We usually begin at 10 a.m. on Sunday morning (as long as we meet quorum). The meeting will last approximately 6 hours, with breaks throughout. While it is ideal to be there for the entire meeting, its okay if you have to leave at some point during the meeting to catch a flight, but please let us know ahead of time.
We also have a mid-week plenary, usually on day two of NASH. This is a one to two hour session that we ask each paper to send a representative to, ideally the person(s) will also be attending Sunday plenary. At this session, we usually set the agenda for Sunday plenary so we can ensure a smoother, more successful meeting that will end at a reasonable time.
Q: What should I do if I can’t attend?
A: You are allowed to proxy your vote to another paper should you not be able to attend plenary. However, if you know you aren’t able to attend plenary, you should consider this throughout NASH as you look for someone to proxy your vote to. Ideally you should proxy to a paper with the same interests as you, and one that you trust will have your best interests at heart when casting your votes. Either that, or one that will communicate each vote to you for you to send your decision to. If you need to proxy, please have this arranged before Sunday plenary begins at 10 a.m.
As a CUP member, it is your duty to attend plenary, especially if you have taken advantage of the cheaper delegate fees that members have access to. We are a very old organization that owes its success to the deep involvement of its members throughout its 81-year history. For the past couple years, attendance at plenary has been lower than in past years. This is not good for the health of our organization. We need the feedback of our members to guide our organization and to help it to continue to succeed. Please try your best to plan your travel arrangements around plenary. If this truly isn’t possible, then please proxy your vote.

Sunday January 6, 2019 10:00am - 4:00pm